Job Description
Reports To: CFO
Status: Part-Time or Full-Time (to be discussed)
Summary:
The Bookkeeper / Clerk supports daily financial and administrative operations for ModMax. This role ensures accurate record-keeping, smooth invoice processing, and timely reporting. The ideal candidate is detail-oriented, trustworthy, and comfortable wearing multiple hats in a fast-paced, entrepreneurial environment.
Key Responsibilities:
- Maintain accurate financial records in Zoho Books (or QuickBooks, if applicable)
- Record day-to-day transactions (AP/AR, receipts, expenses, payroll data)
- Reconcile bank and credit card statements
- Manage vendor files and assist with purchase order matching
- File, scan, and organize receipts and documents (digital + physical)
- Support month-end close process and assist with basic reporting
- Assist with tax prep, grant reporting, or compliance document tracking
- Handle basic HR clerical tasks (e.g., timesheet logging, benefits tracking)
- Liaise with accountants, vendors, or internal team members as needed
Requirements:
- 2+ years bookkeeping, accounting, or office administration experience
- Strong attention to detail, organizational skills, and confidentiality
- Ability to prioritize, manage deadlines, and work independently
What Will Help You Stand Out:
- Proficiency in Zoho Books, QuickBooks, Excel/Sheets, and digital filing systems
- Bilingual (English/Spanish) a plus, but not required
- Familiarity with construction or manufacturing industry a plus
Compensation & Growth:
- Entry level/ Hourly or salary depending on experience
- Flexible hours and hybrid schedule may be available
- Opportunities to grow into full finance or HR coordinator role
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Job Tags
Hourly pay, Full time, Part time, Work at office, Flexible hours,