Job Details Please be sure to submit a current resume when applying for this position. Position Summary The Visa Office Coordinator provides important services in facilitating the visa application process, passport and authentication services, and providing administrative support to Corporate Services. Responsible for managing visa and passport applications, authentication services, coordinating with external agencies, and ensuring compliance with various immigration regulations. Requires a valid driver’s license, acceptable driving record, well-developed keyboard/computer skills, high levels of tact, interpersonal skills, and the ability to work as a team member. Compensation Part-time hourly position with benefits Remuneration: Grade 5 ($22.67 - $34.01) Benefits Hourly employees are eligible for benefits including health insurance, paid time off, and retirement savings plans, with eligibility based on hours worked. Supervisor Mary Ellen Winegardner Essential Job Functions Stay abreast of the latest visa requirements for all countries. Determine necessary paperwork and process visa applications and passports, ensuring all document and timeline requirements are met. Build and manage electronic case files for each client after providing detailed consultation, considering client’s specific immigration status and the logistics of visa requirements, to maximize efficiency and to prioritize client’s back-to-back travel to multiple countries. Initiate regular communication with clients to answer inquiries, track application process and update their visa status via emails and phone calls. Takes professional passport photos and prints in accordance with embassy’s photo specifications. Assist with the Authentication and Apostille process as required for legal documents. Work collaboratively with other team members to establish a workable production schedule. Ensure applications and payments are delivered in a timely manner to embassies and other government offices. Update the visa app to reflect the most current information for each application. Answer telephone calls – answer visa/passport inquiries and refer to supervisor when necessary. Update and maintain GC Internal Visa/Passport website, including updating the embassy profile links and reviewing visa requirement sheets for the various countries involved. Review instruction sheets for the various countries involved. Responsible for deliveries/pickups of required documents, visas, passports, etc. to embassies, courthouses, federal and state agencies. Serve as backup to supervisor during absence and make independent decisions using prescribed guidelines. Required to be on call during evenings and weekends as needed to deal with visa/passport emergencies making sure to record work time. Manage/reconcile weekly allotted petty cash. Process travel authorizations, credit card statements, and other forms as needed for supervisor. May serve as an office notary public. Miscellaneous office administrative tasks. Must be a member in regular standing of the Seventh-day Adventist Church. Must maintain a regular and reliable attendance schedule. Other duties as assigned. Qualifications Education and Experience Bachelor’s (BA/BS) degree required. Appropriate successful work experience may be acceptable in lieu of scholastic requirements. Three to four years applicable experience needed to gain the skills and knowledge required to perform the job. Notary public qualifications preferred. Knowledge, Skills & Abilities Well-developed knowledge of principles, policies, and beliefs of the General Conference and the Seventh-day Adventist Church. Ability to maintain neat and orderly work area, and a pleasant disposition in dealing with others. Requires knowledge of up-to-date office procedures such as filing, telephone techniques, office equipment (including computer, etc.). Strong English language skills (verbal and written forms). Ability to perform duties with speed and accuracy without constant supervision. Must have the ability to work under pressure and with many interruptions. Position requires keyboard speed and accuracy. Absolute confidentiality required at all times; knowledge of church employment policies and practices helpful. #J-18808-Ljbffr General Conference of Seventh-day Adventists
...Provides safety and security services which include the implementation and administration of programs that assist the campus community in maintaining order and/or improving the personal safety of the students, faculty, staff, guests, and property of the College....